Onsite practicalities

More practical information

BADGE
At the Congress, a name badge will be provided on site with your registration documents.
If your badge is lost, a new badge will be issued. The administration cost for a new badge is €5,00.

Badge Policy & Security
Participants are requested to wear their badge at all times inside the Congress venue, the Exhibition area and at all official events organized within the context of the Congress. For security reasons admittance is strictly restricted to participants (of all kinds) to the meeting.
All presenters must be registered to attend the Congress.

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ESOT BOOTH
ESOT is pleased to welcome you in this designated area, located at the Magritte Foyer, Level 0.
Here you can receive information on membership, grants & awards program, education activities and meet our staff.

BRUSSELS INFO POINT
An info point of Visit Brussels will be located in the entrance level at the registration area.
Please feel free to visit the info point and get some useful information about Brussels.

CONGRESS HUB AND EXHIBIT OPENING HOURS
An exhibition of related products, services and technologies is being held concurrently with the Congress. The exhibition will be located in Hall 1 & 2, level -2.
Opening hours:
Sunday, 13 September 16.30 – 22.00 h.
Monday, 14 September 10.00 – 18.00 h.
Tuesday, 15 September 10.00 – 18.00 h.
Wednesday, 16 September 10.00 – 11.30 h.
Full details of the Exhibition are included within the program.

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ECOSYSTEM BAR
ECOSYSTEM by ESOT stands for a fully digitalized and paperless Congress. Participants are invited to bring their tablet (or book it with the registration) to access the App where program and abstracts are available.
The Ecosystem Bar will be located in the exhibition area, level -2 where you will get further instruction of usage and will be able to pick up your iPad if booked with your registration.

Supported tablets for ESOT 2015:
→ all Apple devices running iOS7 or newer
→ all Android devices running 4.1 (Jellybean) or newer

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CLOAKROOM AND LEFT LUGGAGE FACILITIES
Cloakroom and left luggage facilities are available at the The Square Brussels Meeting Centre during the registration opening hours.

FIRST AID
If you require first aid provision please approach your nearest venue security guard who will be able to help. A first aid room is located in the Registration hall, at main entrance level. 

INSURANCE POLICY
The organizers cannot be responsible for medical, travel or personal claims. Participants are strongly advised to take out an insurance policy covering three areas: health and accident, loss of luggage and cancellation (travel and registration).

LOST AND FOUND
Enquiries regarding items lost or found can be made at the Registration Desks located in the main entrance area.

REFRESHMENT BREAKS
Refreshment breaks are included in the delegate registration fees in the scheduled programme breaks. All refreshments will be served in the Exhibition area in Grand Halls 1 & 2 at level -2, some Corporate Symposia will have lunch provided.

SMOKING POLICY
Smoking is prohibited in all areas of the Square Brussels Meeting Centre.

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REGISTRATION
The registration desks are located at the entrance area (glass entrance) and open at the following opening hours:
Saturday, 12 September 2015 → 14.00 – 18.00 h. (Group registrations & exhibitors only)
Sunday, 13 September 2015 → 07.30 – 19.30 h.
Monday, 14 September 2015 → 07.30 – 19.30 h.
Tuesday, 15 September 2015 → 07.30 – 19.30 h.
Wednesday, 16 September 2015 → 07.30 – 14.30 h.

Registration and Information Desk during opening hours
Phone : +32 2 505 9530

 

Contact

ESOT Office
Riviera dei Mugnai, 8/24
35137 Padova
Italy
esot2015@esot.org
T: +39 049 859 7652
F: +39 049 210 6306